Pre-Event Information -2010 COMPRESSPORT NSW Club Champs

The 2010 NSW Club Championships Hello and welcome to the NSW Club Championships for 2010. Thank you for getting your entry in early and we know, that with points on the line for the all-important 2010 NSW Club Champ titles, this is an important race for you all and one of the best, fun weekends in our sport too. If this is your first ever triathlon, welcome and we sincerely hope you have fun on the day and make many new friends. If it's your 100th triathlon, congrats on going the distance so often and welcome back, but note there's a few things to remember, regardless of how often you compete! (Subtly – every triathlon is different!) To all those participants in between, have fun, relax and let this fun event be just that, as we’ve a Saturday race to enjoy, capped off by the annual Club Presentations, a legend of an evening to be sure, and once again based at the Soldier’s Point Bowling Club. You'll meet a lot of people in this race and they, like you are here to enjoy themselves, make friends, find training buddies; build to the longer distances - and generally have fun being fit, whilst doing it for, and bonding with, their club and club mates - that's what racing at Club Championships is all about! This is not a race for hot tempers, race rage fuelled tantrums and doing it your own way. We're about fun, camaraderie and a safe day on the roads and trails before partying hard and celebrating another great season in the sport of triathlon by recognising those clubs who've made it to the top of the points in 2010. We hope for all those competing Saturday May 1st that the day brings you a whole lot of fun, and says you are fit, training just fine and racing well and gives you an even better sense of belonging to your club. This year we’ve some familiar faces and supporters, including Rudy and thanks to Rudy for our naming sponsor in 2010, Compressport! Then there's TriShave, Aqua Shop, Soldiers Point Bowling Club and High 5, and of course our other supporters in Conti, Cafe Express, and others making up a solid expo on the day... so stay a while and shop for some bargains, whilst waiting for your club mates - the Expo is big this year! This year the Club Champs has been a sell out, really early, a grand finale to the second complete season sell out for TriNSW events, and our team is once again race ready, and once again headed by Nick Munting, with Vinnie Segewick and our great event team, who are instrumental in making it all happen on the day! There are two following sections; the first covering general event information and the second covering an e-briefing. Please familiarise yourself with both sections. Specific Club Information: Here’s some info for Club Executives to check... as well as participants... CLUB TENTS: Clubs wanting to erect a club tent on the day are encouraged to do so and may arrange this by downling the car pass from the link of the front page of the TNSW website and informing Race Director, Nick Munting by email to nick@trinswrace.org . Vehicles bringing in club tents may remain and park in the venue if advised at time of booking tents, but they will need a car pass and must arrive prior to 8:00am and remain in the venue until after 3:00pm. CLUB BUSES: If you have arranged a mini bus or similar for club members; and this can arrive BEFORE 8:30am; it may be parked in the Hannah Parade Venue, but note that all vehicles there are in situ until at least 3:00pm. Please download a vehicle pass as above and inform the race director of details. PRESENTATION NIGHT BUSES: Port Stephens Coaches, in conjunction with the Soldier’s Point Bowling Club will run a pick up and drop off service to the Presentations. Currently the service is as follows. If there are further updates, these will be published to the website at www.trinswrace.org and we urge participants to check that site daily in the coming week to stay up-to-date with any changes as we believe there should be more than two bus runs on each route given the numbers. BUS SERVICE TO PRESENTATION NIGHT – SOLDIERS POINT BOWLING CLUB Bus Service 1 - Shoal Bay - SOLDIERS POINT BOWLING CLUB 5.00PM DEPART (RETURN FOR ONE MORE RUN @ 6.00PM)   SHOAL BAY RESORT & SPA; OPPOSITE BILL STRONG OVAL; FINGAL ST; MARINA RESORT; NELSON BAY COLES; OPP POLICE STATION;  CORLETTE SHOPS; CORLETTE SES; SPINNAKER WAY; OPP SALAMANDER SUPER STRIKE; SALAMANDER CENTRE; WANDA BEACH SHOPS; FLEET STREET. SOLDIERS POINT CLUB (THEN BACK TO START OF SHUTTLE)   BUS 2 – Anna Bay Bus 5.30PM DEPART (RETURN FOR ONE MORE RUN @ 6.30PM)   The Anna Bay bus will run along Frost Road (Samurai / Backpackers) then right into Gan Gan Road (Samurai Resort, One Mile Caravan Park) until it turns left into Nelson Bay. Gan Gan Road is the main road through One Mile Beach, Boat Harbour & Anna Bay, passengers need to be standing at the bus stop as the driver will pick up all passengers through this area.   11.30PM - SHUTTLES TO OPERATE FROM BOWLING CLUB TO SHOAL BAY (and ANNA BAY) UNTIL ALL PAX HAVE LEFT CLUB.   Should clubs wish to make other arrangements for bus transport at other times, we can put you in direct contact with the Port Stephens Bus Company for a competitive quote...email Nick at nick@trinswrace.org POINTS SCORE: Points for the 2010 Club Championship will be counted as per the eligibility criteria laid out in the Club Championships section of the Racing & Results area in the TriNSW Website at www.trinswrace.org. An independent tribunal of scorers drawn from a variety of clubs will check points for volunteers, Technical Officials and participants and the points score released at the end of the night at the Presentation night will be final. Please note that ALL technical officials, volunteers and volunteer managers eligible and signed on through the TriNSW Website, MUST ALSO sign on via the sign on sheets at the Volunteer tent on May1st, to actually gather points and that all eligibility is be determined by the published criteria. Only those club members who are also members of TriNSW/TA may gain racing points. There are currently five people who have entered this event who are not listed as TNSW / TA members and have not answered our emails questioning this issue, and these people will not start the race. I have endeavoured to contact them; and it's their responsibility to come forward with membership details. These, and any other disputed entries (wrong TA numbers etc), will be on a “See Ali” notice on the notice board at registration. DO NOT leave your license at home and everyone – DO bring photo ID to registration. You have been warned, no license or  ID, then no race. An Event Summary : Distance: 1:00km swim, 30km bike and 8km run.. Racing will commence at or close to 11:45 am - (exact start depends on the timing of the midday airport bus!) for the first of the age group waves. PLEASE DO NOT PARK IN THE VICINITY OF HANNAH PARADE THROUGH THE THE BIKE TURNAROUND AND BACK TO THE KOALA PLACE TURNAROUND - IT's your own race you will be placing in jeopardy by doing so! We thank you for not parking on the course at all! Be VERY early for parking and note that you may need to walk in to the venue as there is no parking in Hannah Parade or on the course in Gan Gan Road. Please park as per the green coloured areas in the parking map. To park in the red zone will impact your race and we may tow your car to provide safety to your fellow participants. Please look to park in the parking in Gan Gan Road (on the Anna Bay side - immediately up the road from the roundabout) that will hold around 200 cars... we do need a couple of volunteers to assist in parking there... Plan to car pool, and / or ride in as the course is easily accessible from most areas in Port Stephens. Please re-park if directed and remember there’s a stiff fine if parking incorrectly..If parking locally, please park in legal areas within the local suburban streets OFF THE COURSE, and do not hinder any local's egress or driveways to local properties. Cars parked illegally will be towed and fined – NO WARNINGS! As above, substantial parking has been arranged off Gan Gan Road quite close to the roundabout - watch for the signs and park as directed. Registration will commence at 9:00am and finish at 10:45am - so plan to arrive around 8:30am and don't miss out!  Race Briefing is at 11:00am and transition closes immediately before this. The Venue: One Mile Beach Car Park, Hannah Parade, off Gan Gan Road at Ana Bay THINGS TO KNOW:   Race Day Schedule: The race day schedule is as follows:   0500hrs - Race Crew begin event set up   0700hrs - Crew prepare Expo set up on site at One Mile Beach, restricted access to Hannah Parade for all, save sponsors setting up for EXPO, club buses, club tents (those who have pre-booked only)   0830hrs - Expo Opens (High 5, Aqua Shop, Conti, Erox (and many more to come) - Initial closure of Hannah Parade   0830hrs - Volunteers in place for registration / transition (briefing)   0835hrs - suggested arrival time for athletes (note parking instructions)   0845hrs - Volunteer Briefing - (various managers will fix alternate times to suit the various positions)   0855hrs - Hannah Parade closed to all vehicles...   0900hrs - Registration opens   0900hrs - numbering (if required)   0900hrs - Transition opens   1045hrs - Registration closes   10.55hrs - Transition closes   11:00hrs - Official Race Briefing (inc one minutes silence for fallen friends and fellow triathletes)   11:00hrs - finalise swim course set up - Birubi SLSA   11:00hrs - Gan Gan Road closed at both ends - no further vehicular traffic allowed   11:15hrs - first wave heads to beach   11:30hrs - first wave starts race   12:00hrs - last wave estimated to start.   13:10hrs - first athlete estimate to finish   15:00hrs - Last finisher estimate to finish   15:15hrs - Gan Gan Road reopens   1740hrs - Port Stephens Coaches begin runs to the Soldier's Point Bowling club for dinner (for those who have booked) and the following Presentations. Note that both the traditions Shoal Bay to Soldiers Point and  a Gan Gan Road service are offered this year.   1830hrs - Soldiers Point Bowling Club - Dinner is served!   2030hrs - Soldiers Point Bowling Club - Presentation of Club Championships and recognition of Volunteers with the annual lucky draw!   2330hrs - Soldiers Point Bowling Club - Port Stephens Coaches begin runs to return athletes to accommodation.   COMMUNITY CARE: PLEASE DO NOT BLOCK PUBLIC DRIVEWAYS and note that the course route is a no parking zone for the triathlon. Observe all road and parking rules as council rangers will be VERY active!   PLEASE SHOW COURTESY to ALL residents, volunteers and especially EACH OTHER! Anything less will not be tolerated! DO NOT LITTER, AT ANY TIME, BEFORE, DURING OR AFTER RACING - IF IN THE VENUE PICK UP AS YOU GO, IF ON COURSE, CARRY IT BACK TO THE VENUE!   RULES TO REMEMBER: -          Competitors only in transition areas -          Bike helmets must be on and fastened BEFORE you un-rack your bike, and must remain fastened on return until the bike is re-racked! -          DO NOT RIDE your bike in transition area -          Mount and dismount your bike at the designated line. -          Obey all road rules -          Keep to the left of the cycle course unless overtaking -          DO NOT ride on the wrong side of the roadway -          DO NOT ride side by side (this is drafting) -          DRAFTING IS CHEATING in this race. -          This is a non-drafting race. Technical Officials can explain the rules to you before the race! -          IF YOU DRAFT you will be shown a yellow card, and this means you must stop in the penalty box. A second such card means an automatic DQ - so please follow ALL directions of officials at ALL times -          You must ride in the CYCLE LANE during the bike leg, it is swept Sunday morning especially for you! -          YOUR UPPER body must be covered AT ALL TIMES in the cycle and run legs! Shoes MUST be worn on the run leg   -       Note: No MP3 players, Ipods, phones or radios are allowed to be used whilst competing. These are illegal and also considered a major safety hazard in any phase of competition.   -      Bikes are to remain in Transition until you are advised through the PA system they may be removed. DO not re-enter T2 before we tell you and then only via the gate advised...   -      PLEASE RESPECT ALL SPECTATORS, OFFICIALS, VOLUNTEERS AND YOUR FELLOW ATHLETES!   Have a great race And here's to a fine day next Saturday, and safe training to all! Cheers The TriNSW Race Team and TriNSW Committee               E-BRIEFING Please note the following e-briefing DOES NOT REPLACE the verbal race briefing to take place at 11:00am in the transition area, adjacent to the TriNSW Registration tents. But this information is given as an advance information service to prepare competitors for the rules and regulations and general conduct of the evet. You need to be race ready at the time of the compulsory briefing. Specific weather conditions will be uploaded to the TriNSW website at www.trinswrace.org as they are confirmed but the advance forecast say Friday / Saturday will be cloudy but fine in Port Stephens, with a race day temp of around 21C with a 30% chance of precipitation and it may be windy with winds from the South East. INTRODUCTION Please go through these briefing notes carefully as they will provide you with a guide to your safe and fair participation in the 2010 NSW Club Championships. Should you have any queries, please make note of them and then check with the TriNSW Technical Officials on duty at the Transition Area on the morning of May 1st RACE REGISTRATION Race Registration is compulsory for all participants and will open on race day at 9:00am. At Race Registration, you will be able to pick up your race kit, and so complete registration for this event. Bring along a print out of your e-ticket (proof of entry) and note that photo ID and or Triathlon TA license are compulsory at registration, check the signage as to your age group and move through the line as called by our registration crew. Please note there is no entry on the day – this race is oversubscribed. No substitutions nor transfer of entries will be permitted. If any athletes are caught substituting for another  they will be immediately DQ’d from the race and their club fined 10 points. RACE KIT Your Race Kit will contain the following: A timing chip together with a strap. This will need to be affixed to your left ankle. A security bike tag for your bike, which must be properly secured on the seat post or the stem of your bicycle, before proceeding into Transition. Without this sticker you will not be allowed into the Transition Area nor will you be able to bring your bike out of transition. A Competitor Bib with your Race Number, with safety pins. A swim cap, the colour of which is similar to the participants starting in your wave. See the Notice Board for Wave start times on the day Various sponsor samples, fliers and information A commemorative NSW Club Champs towel. BODY MARKING Upon finalising registration please proceed to the “Body Marking” team to have your racing number marked on your upper right arm. Teams may also have legs marked subject to the call of the timing team. TRANSITION AREA The transition area will be opened two and a half hours before the commencement of the race at 11:30am, (a t 9:00am) and participants may place their bicycles as they wish in transition, remembering that at least five bikes are designated to each bike rack pole and if the field doesn’t thin out more this could be tighter. Participants may place their competition gear only at their designated area just below their bikes. PLEASE NOTE that all sports bags must be placed in the bag storage area, or handed to friends/family or supporters for safe keeping until after the event. PLEASE NOTE: Only competitors and designated officials are permitted into the transition area – there is no allowance for friends, family or supporters to be there. BRIEFING At 10:55am all competitors need to assemble in the transition for the pre-race briefing. This briefing is in two parts and will cover ALL changes, safety concerns and conditions on the day PLUS technical aspects of the event. Information covered includes the swim start area and swim conditions on the day (note that this race is a low tide event), any changes on the bike course and also any changes to the run course. THIS BRIEFING IS COMPULSORY and will also cover the wave starts timings. SWIM START ASSEMBLY AREA Following the pre-race verbal briefing the first wave of participants need to immediately move to the beach front under guidance from swim marshals. DO NOT STAND IN THE START or SWIM EXIT AREA. Note that all swimmers will enter the water under guidance from the Swim Managers and the swim will be under the direction of the Birubi SLSA and the Swim Managers. The final swim course layout will be confirmed from the club experts on the day. But if conditions are calm a one lap rectangular swim will be set up  The swim will be conducted in a rising tide at approximately half tide... Sat May 1st – Tide and Light: H  10:00 EST -  1.29m Sun Rise  6:24 AM Sun Set  5:11 PM An additional briefing beach side will confirm direction, buoys and contingencies. Please listen to the PA in the swim start area as you will be advised when to enter the water and how; and talked up to your start, which will be as for an ITU race. IE: You will be placed in the hands of the starter seconds before the start horn for your wave is sounded. DO NOT CUT INSIDE BOUYS as you may be DQ’d for cutting the course! This rule will be reinforced as you enter the water. Coming into the finish from the swim course look ahead to the large SWIM FINISH signs. PLEASE LISTEN to all instructions from the beach; which will be issued via a Public Address speaker system, as if conditions change in and around the swim (and this can and may happen in this venue) we will be able to advise you as we receive feedback from our safety team to act on these issues if they arise. Once on land, follow instructions and lane ways back to Transition and the start of the bike leg. Note that the wave starts will be displayed on the race notice board at registration together with information on water temperature and use, or not, of wetsuits.. BIKE COURSE & ROAD CLOSURE: Please note that under Triathlon Australian rules the cyclist must safely affix an approved helmet before un-racking the bike and walking/running this from Transition to the Technical Official manned Mount Line. We highly recommend those competitors who are new to cycling to run your bike ahead of the mount line to achieve clear space in which to begin riding. Note that the BIKE OUT signs are at raised in Transition on the side closest to the TriNSW Registration Tents. That is where you need to go in order to exit the transition. THIS IS A NON DRAFTING RACE. TOs will be on motorcycles to makes sure racing is fair, and raced to TA rules! Whilst riding this three-lap of the 10kms out and back course (30km in total) stay left in the bike lane at all times where these exist. The course will be checked shortly before the race and any pot holes (as with heavy rain in recent days these may break out) will be marked and also mentioned in the pre-race briefing. NOTE  that roads on course are closed to the public, but open to the local community, so expect cars, emergency vehicles and buses as these will be on the course - please note that ANY ABUSE, verbal or physical, to local vehicles on course will result in an unsportsmanlike charge brought against that competitor .The Turnaround will be manned by marshals and will this year be at the top of the hill near the Nelson Bay Road end, and opposite the One Mile Beach Caravan Park at the transition, and all other course points will be manned by traffic marshals; these marshals are to keep the traffic away from you; they are not race marshals to direct you. The course map will be on the notice board. It’s also available on the race website at www.trinswrace.org so under TA rules, make yourself familiar with the course. Take care of your fellow competitors and remember, no matter much, or how little experience you may have there will be those with more and there will those with less!  TAKE CARE OF EACH OTHER - non sportsperson like behaviour WILL NOT be tolerated at any time on course, before or after racing. Please take care when riding in and out of the venue as the Hannah Parade roadway is narrow. On returning to the transition area please slow before the dismount line where there will be Technical Officials. Do not cross this line whilst still on the bike! THE RUN COURSE After racking your bike and preparing for the run, head towards the Run Exit on the top right (beach side) of the transition area. The run leg is three laps; please count them. It is relatively level to undulating with a wide mixture of surfaces varying from wood chip to grass, sand, concrete, mud and gravel. Enjoy your time in the finish chute and remember to remove your timing chip, AFTER you cross the line but before heading to the recovery station for cold drinks and fruit. PARKING What Parking we have may be affected by recent wet weather. PLEASE NOTE  that there are limited parking places close to the venue. If possible we will obtain a parking venue off Gan Gan Road on the Anna Bay side of the roundabout – if so watch for parking signs and enter from Nelson Bay Road to the south .... We ask that competitors do not park on the course. Refer to earlier notes on parking.... Please look to park in the parking in Gan Gan Road (on the Anna Bay side - immediately up the road from the roundabout) that will hold around 200 cars... we do need a couple of volunteers to assist in parking there... PRIZE WINNERS There are no individual awards for this event; but we do ask the reigning club champions to bring back the perpetual trophies for the presentation night at the Soldiers Point Bowling Club. HAVE A GREAT WEEKEND AND WE'LL SEE YOU AT ONE MILE BEACH,& LATER AT THE SOLDIERS POINT BOWLING CLUB FOR A GREAT FINALE TO THE 2009/2010 TRIATHLON SEASON.

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